One of the most frustrating aspects of any construction project is trying to maintain accurate, up-to-date, and relevant information about each aspect’s status. This is particularly difficult with multiple stakeholders who may have different reporting requirements or varying needs, depending on the project’s timeline. Think of the following multiple process silo’s running concurrently.
All these processes are effectively spokes trying to tie the wheel (the project execution works) to the cog (the project execution plan). What often occurs is that parties neglect the process of developing a regular, comprehensive project overview that could help everyone avoid or mitigate delays and disputes. In layman’s terms the cog is off center because of the indifferences in the spokes and therefore the wheel wobbles.
When project stakeholders, at the onset of a new project while developing the engineering or construction plan, structure and implement a suitable comprehensive project management report, the project can be managed with greater control.
A project management report is a concise synopsis of a project’s present situation. Though the exact details may vary according to company guidelines and project requirements, this report provides a formal written record of conditions as they occur. The report may be delivered weekly, bi-weekly, or monthly, but one of the primary objectives is to maintain and document a project’s status, and the communications between stakeholders. Though most project management reports are only a few pages long, some projects require more in-depth analysis.
As project management reporting is the process by which essential data is captured on a regular basis, there is some information that should always be included, no matter the type of construction underway. These critical points include:
Candy has multiple post tender project control reports, all generated on the same platform. This ensures a single source of truth as the basis for a fully integrated report structure that offers updated information based on the same project history.
Below is a list of these key reports:
3. Valuations & Subcontractor Management:
4. Costs & Allowables (Budget):
Gathering this information requires coordinating with several key parties and communicating regarding expectations based on the project’s construction plan and current conditions. As Candy houses all the relevant information on one platform and links the engineering or construction process from estimate to final account, the process of updating information sets that have synergies is easier and results in accurate report generation.
Some stakeholders may be reluctant to add an additional reporting element to a construction project, but project management reporting ensures more streamlined processes across the board, which improves the overall execution of the construction plan. By sharing this information in an effective, easy-to-understand manner, project stakeholders can monitor progress and compliance with the plan, allowing parties to address issues quickly, which can help avoid costly delays and changes.