Intimate budget visibility provides stakeholders with comparative budgeted-versus-potential spend at quantity, rate, and amount. Combined with the upstream control of resources from Candy, via client-specific workflows, margin projection can be achieved that provides a complete and controlled procure-to-pay cycle in one system. Includes an Electronic Request for Quote (eRFQ) module.

BuildSmart’s feature-rich enterprise accounting module manages your complete accounting and financial process in real-time via a cloud-based solution that incorporates multiple organisations, full or partial consolidations, multiple currencies, and multiple tax regions. It also includes contractor-specific controls for the management of subcontractors, contractor debtors, plant and equipment, consumable and non-consumable stock and hire, and IFRS 15 contract revenue recognition. Users also have the ability to view accrued costs in real-time across all aspects of the contracting process, while utilising activity-based costing for all contract-related items captured from the first point of data entry.

The payroll feature within BuildSmart allows for the creation of highly flexible, region-specific payroll management. With built in activity-level costing per project, you can timeously manage your manpower costs. And, with the live-accrual process, costs are visible as soon as time data is loaded, via any of the standard costing reports. Regional-specific statutory reporting and uploads are also built into the solution as standard.

Managing materials at a central or site level is critical to the delivery of a project. Having the right materials at the right time can be the difference between success or delay. Using weighted-average costing, materials are available for issue once delivered irrespective of the financial process. Materials on site are auditable via site-level stock controls, providing the required supportive evidence for any client claims.

BuildSmart’s Subcontractor Management provides control from package award to final retention release with oversight of advances, work done, variations, escalation, discounts, retentions, contra-charges, and applicable taxes. Subcontractor certificates can be dynamically uploaded from Candy for approval and payment processing in BuildSmart. The management of the certification process and applications for payment are also accurately controlled, while the monitoring and management of subcontractors can be done at an individual, contract or enterprise level. Regional requirements can also be enabled based on local legislation including payless notifications and securities of payments.

BuildSmart provides a cloud-based toolbox to support the efficient management of an asset’s lifecycle. This allows for the close monitoring of ownership, maintenance and running costs at a group, category, or individual-plant-item level. This includes monitoring plant availability, utilisation, breakdown and breakeven from a single source of input. Coupled with fuel and servicing, these features enable the complete management of a plant fleet—no matter its size or location.

BuildSmart includes a fully-fledged job card and workshop solution for the management of multiple cost centres that utilise a job card process. These include workshops, design teams and in-house manufacturers. This system allows users to track revenue, costs, and work in progress against individual job card budgets; while direct links can be created between the job card for daily labour tracking, procurement and inventory management.

The most important aspect of a project is understanding how profitable it will be. This is achieved by separating completed tasks from those still in progress. Once you know your final revenue forecast, you can then accurately state the current final position of a project. Knowing where your project stands will enable you to correct and influence its outcome. By providing a complete and real-time report on all activities affecting a project, BuildSmart empowers stakeholders to make informed decisions based on its status. With complete accounting of all costs, from tender to final accounts, this solution breaks financial data down into commercial and operational silos; delivering one source of truth to all parties.

By importing accurate and real-time costs for cost-and-allowable comparisons, Candy simplifies earned value management (EVM) while ensuring users enjoy effective cost control management. The EVM functionality within Candy also provides a series of curves and derivatives that can be used to control and measure the performance of a project. When integrating Candy and BuildSmart for the Complete Solution, real-time cost analysis is possible; providing an accurate and unique ‘cost vs. allowable’ comparison.